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MEDIA ADVISORY: 21st ASEAN Summit and Related Summits

MEDIA ADVISORY
21st ASEAN Summit and Related Summits
Phnom Penh, 15th to 20th November 2012

       The 21st ASEAN Summit and Related Summits will be held from 15th to 20th November 2012 in Peace Palace building, Phnom Penh, Kingdom of Cambodia. This ASEAN Summit will be participated by Heads of State and Heads of Government of the Member States, Non-Member States and International Organizations, namely Commonwealth Australia, People's Republic of China, Republic of India, Japan, New Zealand, Republic of Korea, Russian Federation, United States of America, United Nations Secretariat, Asian Development Bank, World Bank, United Nations Conference on Trade and Development, International Monetary Fund and World Trade Organization.

Main Media Guidelines
1. Media Registration:
      Journalists who wish to cover this 21st ASEAN Summit and Related Summits can register online at:www.asean2012.mfa.gov.kh

Media Registration
            - 05th October 2012      : Media Registration: open
            - 02nd November 2012 : Media Registration: close
How to register:
Complete the Online Media Registration and attach soft copies of the following documents:
·      Letter of assignment from the editor or executive of the Media,
·      A form of identification (Press ID card or passport for non-Cambodian citizen that is valid for at least six months),
·      A recent digital passport-sized photograph.
Note: Every single attachment shall be less than 1MB of size.

2. General Information
Venue:        The International Media Center (IMC) of the 21st ASEAN Summit and Related Summits is located in the Friendship Building (Mittha Pheap). IMC accommodates and facilitates journalist that covers this Summit.
Operation:  The IMC will be operated from 15th to 20th November 2012.
Hours of Operation: 8AM – 9PM (depend on schedule)

2.1. Dress Code
       All journalists are required to dress appropriately at all events. Man and woman should wear smart casual (with tie for man).
Note: T-shirt, Jeans, Shorts and Slippers are not allowed.
2.2. IMC Facilities
                        2.2.1. Information Desk
       Journalist should check the Information Desk for updated information and documents.

                        2.2.2. Common Working Area
       The area can accommodate around 2,000 journalists. IMC also provides computers with Internet access and Wi-Fi connection, printers and photocopiers on the first come, first served.
Note: Electricity in Cambodia is 220 Volts at 50 Hertz

                        2.2.3. Press Briefing Room
       Two separated press briefing rooms will be provided, which are located in IMC and another one located at the first floor of the Peace Palace. It is served on the "first come, first served". Reservation to use the Briefing Room should be contacted the Media officer.

                        2.2.4. Meal Arrangement
      Lunch and refreshment will be served at the IMC.
       If you have food abstention, please specify in the Media Registration Form!

            2.3. Customs Clearance
      At the airport, the Media Liaison Officers will facilitate to customs clearance.
       Journalist in need of help to customs clearance shall fill the Media Equipment List and attach that list to Media Officer before your arrival.

3. Press Cards:
       Press cards will be issued to journalist who has registered through online registration only in order to have access to the IMC. Press ID card will be available for pick-up at the General Department of Information and Broadcasting, Ministry of Information from 10-14 November 2012 and at the IMC from 15th November 2012. Journalist must display clearly their press ID card at all the times.

* Access to some specific events is subject to press pools in order to fit the volume session.
* Pool Pass will be available to pick-up from the IMC officer at an hour prior of each meeting.

4. Services provided at IMC
4.1. Media Booth:
      Media booths are available for rent at the IMC and provided on the "first come, first served".
       Booking starts from 05th to 30th October 2012.
Standard booth equipped with:
- 9 square meters (3m x 3m),
- Two (02) tables (size: 1.6m x 0.8m),
- Four (04) chairs,
- Two (02) 220v 10A sockets,
- One (01) TV
- One (01) fan
- Internet Connection Speed 5 MB (Internet cables and Wi-Fi are optional)
Please fill in the Media Booth Order Form.
            Rate: 750USD/ booth
            Reservation closing date: 30th October 2012

                4.2. Broadcasting Services
       National Television of Kampuchea (TVK) and National Radio of Kampuchea (RNK) are the Host Broadcaster of the meeting. TVK and RNK will provide client of the broadcasting with the international quality television coverage of key events along with other television services.

            4.3. Photos Service
      Cambodia News Agency (AKP) is the host photographer. AKP will provide photo coverage of the 21st ASEAN Summit and Related Summits or it can be downloaded free of charge from the AKP website:htt://akp.gov.kh, from Flicker at: www.flickr.com/photos/ asean2012cambodia, from Facebook at:facebook/asean.summit.2012 and from Sharing Network Folder on computers in the IMC.

            4.4. Tentative Program
      Tentative program for media and other information about the events will be released in due courses at IMC and at www.asean2012.mfa.gov.kh

5. Media Coverage
      Due to the space limitation and security reason, media covering is arranged through pools. Two (02) pools would be allocated to each country (one for cameraman and one for photographer). Please contact Media Liaison Officer or Media Officer.
Note: Pool Pass is divided into two types: Pool Pass as a type of card is for journalist and Armband is for Media Officer (Armband for Official Media and Armband for Host Media).
                                   
6. Transportation and Vehicle Pass
Vehicle pass:     Only vehicle with vehicle pass is allowed to enter the venues.
Vehicle rental: Car with 15 seats, 25 seats and other luxury car are available for rent (include   vehicle pass).
      Media in need of vehicle pass or vehicle rental is required to fill in the vehicle registration form or vehicle rental form then send to the General Department of Information and Broadcasting, Ministry of Information. (Please refer to Contact Point, page 4)

7. Accommodation (suggested hotels) and Travel Arrangement
      Media will be responsible for their own travel arrangements, reservation and payments of hotel/ accommodation.
      The IMC officer can facilitate in hotel booking and transportation if there is requested.

Contact Point
21st ASEAN Summit and Related Summits
Phnom Penh, 15th to 20th November 2012

A). Media Center       
E-mail: mediacenter@information.gov.kh

B). Media Registration
Ø  Media Registration Officer
1. Mr. Choun Chan Phearoun,            Deputy Director of Media Department
Mobile: +855 97 313 13 13,                E-mail: phearoun@hotmail.com
2. Mr. Ngan Visoth,                            Media Department Officer
Mobile: +855 97 6868985                   E-mail:  nvs_knowledge@yahoo.com

Ø  Website Master
1. Mr. Chea Keochandar                    Deputy Director of Legislative Department
            Mobile: +855 76 66666 24/ +855 16 90 26 26           E-mail: asean21@information.gov.kh

C). Booth and Accommodation Reservation, contact:
            1. Mr. UN Pagna,        Media Officer, General Department of Information and Broadcasting
Mobile: +855 77 71 18 19,
E-mail: unpagna@hotmail.com

D). Broadcasting, contact:
Ø  National Television of Kampuchea (TVK)
1.      Mr. Kem Gunawadh, Director General of TVK
Mobile: +855 12 554 535
Fax: + 855 23 430 752,          
E-mail: wadhkhmer@gmail.com

2. Mr. Pang Nath, Deputy Director General
Mobile: +855 12 894 828,      
E-mail: tvknath@hotmail.com

3. Mr. Sambo Vannarith, Director of Technical Department
Mobile: +855 12 973 898,      
E-mail: rithtvk@yahoo.com

E). Photo service, contact:
            Mrs. Sok Mom Nimol, General Director of AKP
            Mobile: +855 16 808 008,                  
E-mail: nimulsm@yahoo.com

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